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GreenFax User Guide
Email-To-Fax To send a fax through GreenFax's email-to-fax service, simply compose an email message as per the following instructions. Refer to the screenshot below as an example.
1) Address the email to FAXNUMBER@GreenFax.com. For example, to send a fax to (202)456-2461 you would address the email to 12024562461@greenfax.com. For faxes to US/Canadian destinations, be sure to precede the 10 digit fax number with the digit 1. For international faxes, precede the fax number with 011 followed by the country code. 2) Enter your GreenFax send code in the subject field. This send code is used to authenticate your email-to-fax job. Your send code should not be the same as the password used to login to your GreenFax account. 3) Attach one or more documents to be faxed and/or enter text in the body of the email message. GreenFax supports documents and files in the following formats: Adobe PDF, Microsoft Word (doc, docx), HTML, Microsoft Excel (xls, xlsx), Rich Text Format (rtf), Text (txt), GIF Image (gif), JPEG Image (jpeg, jpg), Tagged Image File Format (tiff, tif). You may also include plain or formatted text in the body of the email. If included, this text will appear on first page of the fax. To send a fax consisting of text only, you may simply type the text message in the body of the email without attaching a document. 4) Click Send.  GreenFax will attempt to send the fax. You will receive a confirmation from GreenFax after the fax has been sent. Notes: Email-to-fax jobs are limited to 100 pages in length, 9 email attachments, and 10MB in total size. Recommendations For Preparing Documents For best results, we recommend scanning your documents in black-and-white (not color or grayscale) at 200 dpi resolution. These parameters are standard for fax protocol, and will produce the best results when faxed. These settings will also result in smaller file sizes and shorter transmission times. Using the GreenFax Web Site You can monitor fax jobs in progress and view logs of faxes that you have sent by logging into your account at the GreenFax web site. You can also configure options for sending faxes in the 'Account Preferences' area your account. Here, you can add/change/remove the registered email addresses on your account, change your send code, and change your sender id (which will appear in the upper margin header of faxes that you send through GreenFax). Optional Subject Line Parameters You may specify a 'job code' associated with your fax, for billing or reference purposes. This job code will appear on the confirmation or failure notice returned, and will appear on outbound fax logs. You may set the sender id on an individual fax basis. Setting this option overrides the sender id specified in the account preferences of the account. The syntax for setting one or both of these options is: Subject: sendcode=xxxxx jobcode=yyyyy sender=zzzzz Integrators and Application Developers GreenFax provides web service API's for integrators and application programmers to use for capturing the status of outbound fax jobs submitted to GreenFax. Please see our integration guide for more info. Sending Faxes From Wireless Devices You can send faxes through GreenFax from any email-enabled wireless device using GreenFax' standard email-to-fax procedure. In addition, iPhone and BlackBerry users can also capture and send a document using Mobile Phax by Mitek Systems. This application optimizes the photo(s) of the document for faxing, and is compatible with GreenFax. « Back to Table of Contents |
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